Kanturk Golf Club
Rules,Regulations and Constitution.
As adopted by
meeting of Kanturk Golf
Club Monday 25th of
Rules & Regulations
1.Names Aims and Legal Status:
1.1 The name of the Club shall be “Kanturk Golf Club”. The Club and its objective shall be the provision and upkeep of facilities for the playing of golf and other social activities by Members.
1.2 The Kanturk golf Club is a voluntary sporting organisation.
1.3 Kanturk Golf Club shall incorporate a Committee of Management, a Men’s Club and Ladies Club.
2.1 The following are the categories of membership of the Club
2.1.1. Ordinary Members
2.1.2. Honorary Members
2.1.3. Life Members
2.1.5. Family Members (until such time as this category of membership has been amortised)
2.1.7. Junior Members
2.2 All male members of the club with the exception of Junior members shall be members of the Men’s Club.
2.3 All female members of the club with the exception of Junior members shall be members of the Ladies Club.
2.4 Ordinary members are all male members and female members of the club with the exception of junior members. They shall have the right to attend and vote at all General Meetings of the Committee of Management or of the Men’s Club or of the Ladies Club as appropriate .They may propose new members and nominate or be nominated for office subject to any condition imposed by these rules.
2.5 Family Members (until such time as this category of membership has been amortised ) as already in existance shall include children of the family who are less than eighteen (18) years of age on the 1st January and members of the family between the age of eighteen (18) and twenty four (24) who are still undergoing education or apprenticeship and not gainfully employed.
2.6 Throughout these rules and regulations the term “member” or “members” unless otherwise specifically defined shall, for the purpose of abbreviation only be deemed to include all categories of members in the Club.
2.7 Junior members are to be elected on an annual basis on such basis and for such term and subject to such conditions as the Committee of Management shall determine.
2.8 Honorary Members are persons who have rendered exceptional service to the club or to the game of Golf or whose distinguished position merits such honour.
2.9 Life Membership: Life Membership shall be subject to any levies imposed from time to time by the Committee of Management.
3.The Committee of Management:
3.1 Role of Committee of Management:
3.1.1 The business and affairs of the Club shall be under the management of the Committee of Management
3.2 Membership of the Committee of Management
Membership of the Committee of Management shall consist of fifteen (15) members total constituted as follows:-
3.2.1 The Men’s Captain and one (1) other nominated officer by and of the Men’s Club (total of two) ,all two of whom if not already the holder of a Share in Kanturk Golf association shall before taking office on the Committee of Management purchase at least one share at market value.
3.2.2 The Lady Captain and one (1) other nominated officer by and of the Ladies Club (total of two) ,all two of whom if not already the holder of a Share in Kanturk Golf association shall before taking office on the Committee of Management purchase at least one share at market value.
3.2.3 Six (6) other members of the Club who are neither office holders nor trustees elected at the Annual General Meeting immediately preceding the year in which they are to be a member of the Committee of Management. These members shall have a term of office on the Committee of Management for a period of one year and not exceeding a period of four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.
3.2.4 Two Members of Kanturk Golf Association to be nominated by Kanturk Golf Association.
3.2.5 Three Trustees of Kanturk Golf Association to be nominated by Kanturk Golf Association.
3.2.6 Eligibility of Committee of Management membership :
A person must have a minimum of three continuous years standing as a member of the Club before becoming eligible for election to the Committee for Management. Any period spent in the former category of Associate member shall count in this regard.
3.3 Meeting of Committee of Management:
3.3.1 Meetings of the Committee of Management shall be held at least every two (2) months. Notice in writing shall be given to all members of the Committee of Management at least three (3) days in advance. At meetings of the Committee of Management eight (8) members of the Committee of Management shall form a quorum.
3.4 Chairperson of Committee of Council:
3.4.1 The position of Chairperson of the Committee of Management shall be held by either the Captain of the Men’s Club or the Captain of the Ladies Club. In the absence of the Chairperson, either the Captain of the Men’s Club or the Captain of the Ladies Club (as appropriate) shall act as the Chairperson amongst its number. The Chairperson of the Committee of Management shall act as Chairperson at all meetings of the Club. The Captain of the Men’s Club shall be the Chairperson of the foundation Committee of Management and subsequently the council shall elect it’s own chairperson which may rotate between the Captain of the Men’s and Ladies Club or any suitable person nominated by the Men’s of Ladies Captain.
3.5 Presiding Power of the Captain & Lady Captain:
3.5.1 The Captain of the Men’s Club or the Captain of the Ladies Club shall preside at all Committee of Management and other Meetings.
3.6 Casting Vote:
3.6.1 The Chairperson shall have a casting vote at committee of Management or General Meetings in addition to his or her own vote, but nobody else shall have more than one vote.
3.7 Filling Vacancies:
3.7.1 The Committee of Management shall have the power to fill any vacancies arising on the committee during the year, as they think fit.
3.8.1 The Committee of Management shall have the power to appoint and/or remove from office a Secretary/Manager, to fix his salary and /or conditions of employment. The Secretary/Manager should attend all Committee of Management as a non voting delegate and carry out the directions of the Committee of Management.
3.9 Sub-Committee of Management:
3.9.1 The Committee of Management shall have the power to appoint Sub-Committees to define the scope of their authority, and to confer on them powers necessary to discharge their functions and if necessary, to disband such Sub-Committees of Management ,or any of them.
3.10 Rules and Bye-Laws:
3.10.1 The Committee of Management shall be empowered to make, alter and cancel such Bye-Laws and Local Rules for the regulation, management and use by members and others of both Golf Courses and Clubhouses and all Club Property as they may consider necessary.
3.10.2 All Local Rules ,Bye-Laws and Regulations made by the Committee of Management shall be posted on the club notice boards and shall take immediate effect and be binding until set aside at a General or Special General Meeting.
3.11 Duties of the Committee of Management:
3.11.1 The Provision of Facilities & Provision of Golf & Social Activities.
The Committee of Management shall provide facilities for the Playing and promotion of Golf by Men, Women and Juniors, and generally promote amateur games and other social activities amongst its members.
3.11.2 The Handling of Common Interest:
Matters of common interest of both the Men’s and Ladies Club shall include:-
188.8.131.52 Provision and Responsibility for the maintenance and upkeep of the Courses, Clubhouse and their environs to the standard required by members.
184.108.40.206 Provision of Bar and Catering facilities and all that entails.
220.127.116.11 Agreement on Collection of Annual Club Subscriptions, Entrance Fees and other Club Levies payable by Members as agreed at the Annual General Meeting or other meeting.
18.104.22.168 To publish the yearly Fixture List which shall include the use of the courses for competitions and when the courses are to be reserved for the GUI and ILGU events.
22.214.171.124 To direct the Secretary/Manager in the exercise of his/her duties.
3.11.3 Advancements of Interests of Club:
126.96.36.199 Generally act in the promotion and advancement of the interests of the club and the improvement of the facilities available to members.
3.11.4 Control & Management of Affairs of Club:
188.8.131.52 Committee of Management shall control and manage all the affairs of the club and in particular Club Facilities, Finances , Employees, Budgets and the disbursement of funds to the Men’s and Ladies club to meet the running expenses incurred.
3.11.5 Green Fees:
184.108.40.206 Committee of Management shall decide on Green Fees payable and availability of Tee Times. The Committee of Management shall empower the Secretary/Manager as to the availability of tee times as he/she shall deem appropriate.
3.11.6 Social and Charitable Activities:
220.127.116.11 Committee of Management shall promote and manage social and charitable activities at the Club.
3.12 Officers and Members of The Committee of Management:
3.12.1 Members of the Men’s Club Officers on Committee of Management
18.104.22.168 The Captain and one (1) other officer of the Men’s Club shall be elected by the Members of the Men’s Club at the Annual General Meeting of the Men’s Club after these rules and regulations have been adopted by the membership at the EGM. They shall hold office for a minimum of one year and not exceeding four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.
3.12.2 Members of the Ladies Club Officers on Committee of Management
22.214.171.124 The Captain and one (1) other officer of the Ladies Club shall be elected by the Members of the Ladies Club at the Annual General Meeting of the Ladies Club after these rules and regulations have been adopted by the membership at the EGM. They shall hold office for a minimum of one year and not exceeding four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.
3.12.3 Approval of Membership of Committee of Management:
126.96.36.199 The election of the officers referred to in Sub-Clauses 188.8.131.52 and 184.108.40.206 of these rules shall be subject to the passing of a resolution approving all members so elected at the Annual General Meeting of the Club pursuant to Rule 2.1
3.13 Books & Accounts:
3.13.1 Correct accounts, books and records shall be kept in the Secretary/Managers office , or at such other place or places as the Committee of Management may direct, showing the financial affairs , receipts and disbursements and the property of the Club, and audited accounts shall be submitted to the Annual General Meeting.
3.14.1 The Secretary/Manager shall attend and keep minutes of all proceedings at Committee of Management and General Meetings. In the event that the Secretary/Manager is unable to attend any meeting the particular Committee of Management or Sub-Committee of Management shall nominate a person to attend such meetings and keep minutes on behalf of the club.
3.15 Election, Criteria and Procedure for New Member (intake)
220.127.116.11 The election of all members shall be in the hands of the
Committee of Management.
3.15.2 Criteria for Membership:
18.104.22.168 The Committee of Management shall decide on the number of vacancies that is appropriate in any year and the allocation to be granted for each of the Men’s and Ladies Clubs.
22.214.171.124 In this regard the Committee of Management shall have due regard of the spirit and requirements of current legislation enacted by the Oireachtas.
126.96.36.199 Proposer and Seconder needed. Each candidate for admission shall be proposed and seconded by two members of the Club of not less than 3 years continuous standing, other than Committee of Management members or committee of Men’s or Ladies Clubs. During the first three (3) years from the date of the enactment of these Rules and Regulations the terms of continuous years spent in the former category of Associate Member immediately prior to the enactment shall count in the calculation of the three (3) years. A member may only propose or second one applicant for membership in any given year.
188.8.131.52 The name, occupation and the address of each such candidate together with the names of the proposer and seconder shall be furnished to the Secretary/Manager and the Committee of Management Members at least fourteen (14) days prior to the date of the election.
184.108.40.206 Posting of Proposed Members:
In the event of an election of names and addresses of all applicants shall be placed before the Committee of Management. The names and addresses of all applicants shall be forwarded to the committee of the Men’s and Ladies Club and be displayed in a prominent position in the Club premises (i.e Club Notice Board) for at least two (2) weeks before consideration of their election. The mode of the election shall be by ballot, if demanded and the candidate shall be excluded if the majority of those present do not vote in his or her favour. An interval of not less than two (2) weeks shall elapse between nomination and election of members.
3.16 Numbers of Members:
3.16.1 Opening and Closing of Membership. It shall be le