Kanturk Golf Club

Rules,Regulations and Constitution.

As adopted by

extraordinary general

meeting of Kanturk Golf

Club Monday 25th of

June 2001.

 

Rules & Regulations

1.Names Aims and Legal Status:

1.1 The name of the Club shall be “Kanturk Golf Club”. The Club and its objective shall be the provision and upkeep of facilities for the playing of golf and other social activities by Members.

1.2 The Kanturk golf Club is a voluntary sporting organisation.

1.3 Kanturk Golf Club shall incorporate a Committee of Management, a Men’s Club and Ladies Club.

2.Membership:

2.1 The following are the categories of membership of the Club

2.1.1. Ordinary Members

2.1.2. Honorary Members

2.1.3. Life Members

2.1.5. Family Members (until such time as this category of membership has been amortised)

2.1.7. Junior Members

2.2 All male members of the club with the exception of Junior members shall be members of the Men’s Club.

2.3 All female members of the club with the exception of Junior members shall be members of the Ladies Club.

2.4 Ordinary members are all male members and female members of the club with the exception of junior members. They shall have the right to attend and vote at all General Meetings of the Committee of Management or of the Men’s Club or of the Ladies Club as appropriate .They may propose new members and nominate or be nominated for office subject to any condition imposed by these rules.

2.5 Family Members (until such time as this category of membership has been amortised ) as already in existance shall include children of the family who are less than eighteen (18) years of age on the 1st January and members of the family between the age of eighteen (18) and twenty four (24) who are still undergoing education or apprenticeship and not gainfully employed.

2.6 Throughout these rules and regulations the term “member” or “members” unless otherwise specifically defined shall, for the purpose of abbreviation only be deemed to include all categories of members in the Club.

2.7 Junior members are to be elected on an annual basis on such basis and for such term and subject to such conditions as the Committee of Management shall determine.

2.8 Honorary Members are persons who have rendered exceptional service to the club or to the game of Golf or whose distinguished position merits such honour.

2.9 Life Membership: Life Membership shall be subject to any levies imposed from time to time by the Committee of Management.

3.The Committee of Management:

3.1 Role of Committee of Management:

3.1.1 The business and affairs of the Club shall be under the management of the Committee of Management

3.2 Membership of the Committee of Management

Membership of the Committee of Management shall consist of fifteen (15) members total constituted as follows:-

3.2.1 The Men’s Captain and one (1) other nominated officer by and of the Men’s Club (total of two) ,all two of whom if not already the holder of a Share in Kanturk Golf association shall before taking office on the Committee of Management purchase at least one share at market value.

3.2.2 The Lady Captain and one (1) other nominated officer by and of the Ladies Club (total of two) ,all two of whom if not already the holder of a Share in Kanturk Golf association shall before taking office on the Committee of Management purchase at least one share at market value.

3.2.3 Six (6) other members of the Club who are neither office holders nor trustees elected at the Annual General Meeting immediately preceding the year in which they are to be a member of the Committee of Management. These members shall have a term of office on the Committee of Management for a period of one year and not exceeding a period of four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.

3.2.4 Two Members of Kanturk Golf Association to be nominated by Kanturk Golf Association.

3.2.5 Three Trustees of Kanturk Golf Association to be nominated by Kanturk Golf Association.

3.2.6 Eligibility of Committee of Management membership :

A person must have a minimum of three continuous years standing as a member of the Club before becoming eligible for election to the Committee for Management. Any period spent in the former category of Associate member shall count in this regard.

3.3 Meeting of Committee of Management:

3.3.1 Meetings of the Committee of Management shall be held at least every two (2) months. Notice in writing shall be given to all members of the Committee of Management at least three (3) days in advance. At meetings of the Committee of Management eight (8) members of the Committee of Management shall form a quorum.

3.4 Chairperson of Committee of Council:

3.4.1 The position of Chairperson of the Committee of Management shall be held by either the Captain of the Men’s Club or the Captain of the Ladies Club. In the absence of the Chairperson, either the Captain of the Men’s Club or the Captain of the Ladies Club (as appropriate) shall act as the Chairperson amongst its number. The Chairperson of the Committee of Management shall act as Chairperson at all meetings of the Club. The Captain of the Men’s Club shall be the Chairperson of the foundation Committee of Management and subsequently the council shall elect it’s own chairperson which may rotate between the Captain of the Men’s and Ladies Club or any suitable person nominated by the Men’s of Ladies Captain.

3.5 Presiding Power of the Captain & Lady Captain:

3.5.1 The Captain of the Men’s Club or the Captain of the Ladies Club shall preside at all Committee of Management and other Meetings.

3.6 Casting Vote:

3.6.1 The Chairperson shall have a casting vote at committee of Management or General Meetings in addition to his or her own vote, but nobody else shall have more than one vote.

3.7 Filling Vacancies:

3.7.1 The Committee of Management shall have the power to fill any vacancies arising on the committee during the year, as they think fit.

3.8 Secretary/Manager:

3.8.1 The Committee of Management shall have the power to appoint and/or remove from office a Secretary/Manager, to fix his salary and /or conditions of employment. The Secretary/Manager should attend all Committee of Management as a non voting delegate and carry out the directions of the Committee of Management.

3.9 Sub-Committee of Management:

3.9.1 The Committee of Management shall have the power to appoint Sub-Committees to define the scope of their authority, and to confer on them powers necessary to discharge their functions and if necessary, to disband such Sub-Committees of Management ,or any of them.

3.10 Rules and Bye-Laws:

3.10.1 The Committee of Management shall be empowered to make, alter and cancel such Bye-Laws and Local Rules for the regulation, management and use by members and others of both Golf Courses and Clubhouses and all Club Property as they may consider necessary.

3.10.2 All Local Rules ,Bye-Laws and Regulations made by the Committee of Management shall be posted on the club notice boards and shall take immediate effect and be binding until set aside at a General or Special General Meeting.

3.11 Duties of the Committee of Management:

3.11.1 The Provision of Facilities & Provision of Golf & Social Activities.

The Committee of Management shall provide facilities for the Playing and promotion of Golf by Men, Women and Juniors, and generally promote amateur games and other social activities amongst its members.

3.11.2 The Handling of Common Interest:

Matters of common interest of both the Men’s and Ladies Club shall include:-

3.11.2.1 Provision and Responsibility for the maintenance and upkeep of the Courses, Clubhouse and their environs to the standard required by members.

3.11.2.2 Provision of Bar and Catering facilities and all that entails.

3.11.2.3 Agreement on Collection of Annual Club Subscriptions, Entrance Fees and other Club Levies payable by Members as agreed at the Annual General Meeting or other meeting.

3.11.2.4 To publish the yearly Fixture List which shall include the use of the courses for competitions and when the courses are to be reserved for the GUI and ILGU events.

3.11.2.5 To direct the Secretary/Manager in the exercise of his/her duties.

3.11.3 Advancements of Interests of Club:

3.11.3.1 Generally act in the promotion and advancement of the interests of the club and the improvement of the facilities available to members.

3.11.4 Control & Management of Affairs of Club:

3.11.4.1 Committee of Management shall control and manage all the affairs of the club and in particular Club Facilities, Finances , Employees, Budgets and the disbursement of funds to the Men’s and Ladies club to meet the running expenses incurred.

3.11.5 Green Fees:

3.11.5.1 Committee of Management shall decide on Green Fees payable and availability of Tee Times. The Committee of Management shall empower the Secretary/Manager as to the availability of tee times as he/she shall deem appropriate.

3.11.6 Social and Charitable Activities:

3.11.6.1 Committee of Management shall promote and manage social and charitable activities at the Club.

3.12 Officers and Members of The Committee of Management:

3.12.1 Members of the Men’s Club Officers on Committee of Management

3.12.1.1 The Captain and one (1) other officer of the Men’s Club shall be elected by the Members of the Men’s Club at the Annual General Meeting of the Men’s Club after these rules and regulations have been adopted by the membership at the EGM. They shall hold office for a minimum of one year and not exceeding four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.

3.12.2 Members of the Ladies Club Officers on Committee of Management

3.12.2.1 The Captain and one (1) other officer of the Ladies Club shall be elected by the Members of the Ladies Club at the Annual General Meeting of the Ladies Club after these rules and regulations have been adopted by the membership at the EGM. They shall hold office for a minimum of one year and not exceeding four years and shall be eligible for re-election to the Committee of Management after a period of one year has elapsed.

3.12.3 Approval of Membership of Committee of Management:

3.12.3.1 The election of the officers referred to in Sub-Clauses 3.13.1.1 and 3.12.2.1 of these rules shall be subject to the passing of a resolution approving all members so elected at the Annual General Meeting of the Club pursuant to Rule 2.1

3.13 Books & Accounts:

3.13.1 Correct accounts, books and records shall be kept in the Secretary/Managers office , or at such other place or places as the Committee of Management may direct, showing the financial affairs , receipts and disbursements and the property of the Club, and audited accounts shall be submitted to the Annual General Meeting.

3.14 Minutes:

3.14.1 The Secretary/Manager shall attend and keep minutes of all proceedings at Committee of Management and General Meetings. In the event that the Secretary/Manager is unable to attend any meeting the particular Committee of Management or Sub-Committee of Management shall nominate a person to attend such meetings and keep minutes on behalf of the club.

3.15 Election, Criteria and Procedure for New Member (intake)

3.15.1 Election:

3.15.1.1 The election of all members shall be in the hands of the

Committee of Management.

3.15.2 Criteria for Membership:

3.15.2.1 The Committee of Management shall decide on the number of vacancies that is appropriate in any year and the allocation to be granted for each of the Men’s and Ladies Clubs.

3.15.2.2 In this regard the Committee of Management shall have due regard of the spirit and requirements of current legislation enacted by the Oireachtas.

3.15.3 Procedures:

3.15.3.1 Proposer and Seconder needed. Each candidate for admission shall be proposed and seconded by two members of the Club of not less than 3 years continuous standing, other than Committee of Management members or committee of Men’s or Ladies Clubs. During the first three (3) years from the date of the enactment of these Rules and Regulations the terms of continuous years spent in the former category of Associate Member immediately prior to the enactment shall count in the calculation of the three (3) years. A member may only propose or second one applicant for membership in any given year.

3.15.3.2 The name, occupation and the address of each such candidate together with the names of the proposer and seconder shall be furnished to the Secretary/Manager and the Committee of Management Members at least fourteen (14) days prior to the date of the election.

3.15.3.3 Posting of Proposed Members:

In the event of an election of names and addresses of all applicants shall be placed before the Committee of Management. The names and addresses of all applicants shall be forwarded to the committee of the Men’s and Ladies Club and be displayed in a prominent position in the Club premises (i.e Club Notice Board) for at least two (2) weeks before consideration of their election. The mode of the election shall be by ballot, if demanded and the candidate shall be excluded if the majority of those present do not vote in his or her favour. An interval of not less than two (2) weeks shall elapse between nomination and election of members.

3.16 Numbers of Members:

3.16.1 Opening and Closing of Membership. It shall be left to the discretion of the Committee of Management to close the membership of both the Men’s and Ladies Club from time to time, as they may consider necessary. The committee of Membership may give priority to any candidate whose election they consider would be an advantage to the club.

3.17 Annual Subscriptions:

3.17.1 The Committee of Management shall have the power to propose to the members of the club at the Annual General Meeting or at a Special General Meeting called for the purpose, the setting of the rate of the:-

3.17.1.1 Annual Subscription

3.17.1.2 Capital Levy (if any)

3.17.1.3 Compulsory Spending (if any)

3.17.2 Payment of Subscriptions in Advance:

3.17.2.1 Subscriptions payable by all members are to be paid in advance at the commencement of each financial year as operated by the Club.

3.17.2.3 Entrance Fee:

The Committee of Management shall decide the entrance fee for all new members.

3.18 Subscriptions:

3.18.1 Due date for subscriptions:

All subscriptions are due on the 1ST of January each year, and the Secretary/Manager shall send out reminder notices early in the New Year quoting the remainder of this rule…….

Any member whose subscription for the current year is in arrears on 1ST April shall be ineligible to enter for any competition held by the Club or to make use of the course or Club Premises or attend any meeting of the Club so long as such subscription remains unpaid. A member whose subscription is in arrears on the 1st of June shall cease to be a Member of the Club but shall be eligible for re-election on payment of the current entrance fee.

3.18.2 Payment of Subscription for New Member:

No Lady or Gentleman shall be considered a member until the first annual subscription shall have been paid. On payment of subscriptions all members submit themselves to the Rules and Regulations etc of the Club. The Secretary/Manager shall send early notification of election to New Members , and on receiving payment of their subscriptions shall supply each one with a copy of the Club Rules & Regulations. All new members shall sign a set of the said Regulations.

3.19 Leave of Absence:

3.19.1 In special circumstances the Committee of Management may grant leave of absence to a member. The member applicant shall apply in writing to the Secretary/Manager before the last day of February and shall furnish all relevant documents, certificates, etc to support his/her application. If granted by the Committee of Management the term of absence so granted shall be for one (1) year. In exceptional circumstances, this term may be reviewed.

3.20 Conduct of Members:

3.20.1: Members must treat other members and guests with respect, and not interfere with their peaceful use and enjoyment of the Club. Likewise, members must not bring the game of Golf into disrepute or abuse the courses, premises, fixtures or fittings in any way.

3.20.2: Verbal or physical to staff or any other person within the Club, or anything deemed by the Committee of Management to not be inimical to the best interest of the Club will be matters for disciplinary action by the Committee of Management , or sub- committee appointed by them for that purpose.

3.20.3: Any allegation of misconduct by a member of the Club shall be submitted to the Secretary/Manager in writing, who shall make such enquiries as he/she considers necessary and place the matter before the Committee of Management which shall, in Meeting enquire into such conduct.

3.20.4: Suspension or Expulsion of Members:

If, in the opinion of the Committee of Management, the conduct in question may warrant suspension (temporary loss of membership) or other sanction, the member shall be so informed in writing and shall be invited to appear and speak, and/or to make a written submission which shall be read at any subsequent Committee of Management meeting which the conduct in question is considered.

3.20.5: Power of Committee to Appoint Sub-Committees

The Committee of Management shall also be empowered if it considered suitable, to appoint a Sub-Committee to carry out a preliminary investigation and to report on same.

3.20.6 Power of Committee of Management to Impose Sanctions:

If, after making such further enquiries as it considers necessary into the conduct of the member and hearing such explanation, if any, as he or she may offer, the Committee of Management shall decide that his or her conduct has not been explained or accounted for to it’s satisfaction , the Committee of Management may by a simple majority make and impose such sanction as it considers suitable in the circumstances (an which may vary the imposition of a monetary fine, to suspension for a period or completely from the Club).

3.20.7 Remedy if Fine is Imposed and Not Paid:

In the event of such a fine may be imposed not being paid within one calendar month of the notification of same in writing by the Secretary/Manager to the offending member, then he or she may be suspended from membership for such period as the Committee of Management shall decide.

3.20.8 Notice of Fine and/or Sanctions:

The decision of the Committee of Management and particulars of such fine or other sanction imposed shall within seven (7) days of the date of the decision , be given in writing to such member by the Secretary/Manager by registered post or by delivery of such notice to his or her last known address.

3.20.9 Right to Appeal:

Such person shall be entitled within fourteen (14) days of the date of the decision to serve Notice of Appeal in writing to the Secretary/Manager, provided that person is a fully paid up member of the Club.

3.20.10 Notice of Appeal:

Notice of Appeal under Rule 30.20.9 having been given, the decision shall not take effect for a period of twenty one (21 days) from the date of the decision and the member shall be entitled to have his/her appeal heard at a Special General Meeting requisitioned by notice to the Secretary/Manager signed by at least 10 per cent (10%) of members entitled to vote at such meeting, stating the business to be brought forward and this matter will be the only business considered at the Meeting. In the event of the appeal being unsuccessful the costs shall be borne by the appellant.

3.20.11 Special General Meeting Following Appeal Requisition:

On receipt of such requisition it shall be the duty of the Committee of Management of the Club, through its Secretary/Manager to have a Special Meeting called without delay and not later than twenty eight (28) days of receipt of such requisition. This Meeting shall by a majority of two- thirds of those present and voting, decide whether the decision of the Committee of Management shall be confirmed, varied or annulled.

3.20.12 Need for Signatories to Support Appeal:

Should the signatories provided for in this Rule not be obtained and lodged with the Secretary /Manager within the twenty one (21) days from the date of the decision, the right to appeal shall be deemed to have lapsed and the Committee of Management shall enforce the decision forthwith unless, the Committee of Management shall allow an additional appeal period by a simple majority and that the circumstances warrant it.

3.20.13 Decision of Committee of Management Binding unless Successful Appeals Heard:

A decision of the Committee of Management under this Rule shall stand unless and until an Appeal is received and a Special General Meeting has been duly requisitioned. The decision shall not take effect pending the holding and the decision of the Special General Meeting.

3.20.14 During the period of suspension the member shall not be entitled:

3.20.14.1 To enter upon any property belonging to the Club or to participate in any activities of the Club, whether in the company of another member or otherwise save only to collect any of his or her property nor for the purpose of attending or voting at any General Meeting which may be held during the period of suspension.

3.20.14.2 To the refund or rebate of the whole or any part of any annual or other subscription or other sum or payable by him or her to the Club.

3.20.15 All Voting under this Rule whether at Committee of Management or General Meeting shall be by secret ballot.

3.20.16 Ineligibility for Membership:

If any member shall be convicted of an indictable offence, or adjudged a bankrupt, or make a composition or arrangement with his creditors under any statute, the Committee of Management may resolve that he/she shall thereupon cease to be a member of the Club, but the Committee of Management shall have the power, in it’s discretion, to reinstate him/her without entrance fee.

3.21 Committee of Management shall decide Standing Orders for its meetings

4. The Men’s Club

4.1 The Men’s Club Shall:

4.1.1: Promote the amateur game of Golf and other amateur games amongst its members.

4.1.2: Organise and administer matters relating to the playing of the amateur game of golf and all other amateur games among its members.

4.1.3: Accept and abide by these Rules & Regulations, Bye-Laws of the Golfing Union of Ireland to which the club is affiliated and the Bye-Laws of the Munster Branch.

4.1.4: Accept and apply the Standard Scratch Score and Handicapping Scheme as prescribed by the Committee of Management of the National Golf Unions and such Rules there under as may require to be implemented from time to time by the Golfing Union of Ireland.

4.1.5: Accept and recognise the Royal and Ancient Golf Club of St Andrew’s as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.

4.1.6: Be authorised by Committee of Management to manage all matters relating to the playing of the amateur game of Golf and it’s related activities at the Men’s Club and any other matter relating to the Men’s Club and it’s members.

4.1.7: Be bound by all resolutions, determinations and directions of the Committee of Management.

4.2 Membership:

Membership of the Men’s Club shall consist of the following categories of members:

4.2.1: All categories of Male Members who are ordinary Members who have been elected to Membership of the Club in accordance with the provisions of the immediate preceding or an earlier constitution of the Club.

4.2.2: All categories of Male Members who have been elected to Membership of the Men’s Club in compliance with the provisions of Rule 3.16

4.3 Men’s Committee:

4.3.1: The day to day administration of the Men’s Club shall be under the control of the Men’s Committee and elected officers.

4.3.2: Membership of Committee:

The Men’s Committee shall consist of not more than thirteen (13) members consisting of

The President of the Year, Captain of the Year, Vice Captain of the Year, Outgoing Captain who shall be Ex Officio member. There shall be not more than nine (9) other members elected at the Annual General Meeting of the Men’s Club. The Members so elected shall have a term of office of one (1) year on the Men’s Committee.

4.3.3 Eligibility fo Men’s Committee membership: A person must have a minimum of three (3) continuous years standing as a member of the Club before becoming eligible for election to the committee.

4.3.4: The Men’s Committee shall meet on a 2 monthly basis, normally, or otherwise as frequently as it may deem necessary. A quorum for the Men’s Committee meetings shall consist of seven (7) members.

4.3.5: The duties of the Men’s Committee shall include:

4.3.5.1 The arrangement and administration of competitions held at the Men’s Club.

4.3.5.2 The maintenance of proper liaison with the Golfing Union of Ireland.

4.3.5.3 The fulfilment of the requirements of affiliation with the Golfing Union of Ireland.

4.3.5.4 The Levying and forwarding to the Union by way of per capita subscription or otherwise of all levies to the Golfing Union of Ireland.

4.3.5.5 The proper administration and implementation of such handicapping system as is approved by the Golfing Union of Ireland.

4.3.6: Chair of the Committee:

The Captain of the Men’s Club shall be Chairperson of the Men’s Committee and shall have a casting vote at Men’s Committee Meetings in addition to his own vote, but nobody shall have more than one vote. In the absence of both Captains, then the Men’s Club shall by a simple majority elect its own Chairperson amongst its number.

4.3.7: Vacancies:

The Men’s Committee shall power to fill any vacancies arising on the Men’s Committee during the year, as they think fit and in consultation with Committee of Management.

4.3.8: Sub-Committees:

The Men’s Committee shall have the power to appoint Sub-Committees, to define the scope of their authority , and to confer on them the powers necessary to discharge their function and if necessary, to disband such Sub-Committee, on any of them.

4.3.9: Proposing Officers:

The Men’s Committee shall have the power to propose a member as President, Captain and Vice Captain of the Men’s Club.

4.3.10: Role of Committee of Management:

The Men’s Committee shall be bound by and implement in their entirety all by-laws, rules, regulations, resolutions determinations and directions of the Committee of Management. In any matter including jurisdiction, where there is a dispute between the Men’s Committee/Club and the Committee of Management the decision of the Committee of Management shall be binding on the Men’s Committee.

4.4: General Meeting of the Men’s Club:

4.4.1 Annual General Meeting of the Men’s Club shall be held once a year and before the Annual General Meeting of Kanturk Golf Club pursuant to Rule 10.

4.4.2 The Men’s Committee shall call the Annual General Meeting of the Men’s Club. The Captain of the Men’s Club shall act as Chairperson and in his absence the Vice-Captain. Should neither be available to attend members shall elect a Chairperson amongst their number.

4.4.3 The Chairperson of the Annual General Meeting shall have a casting vote at the Annual General Meeting in addition to his own vote, but no one else shall have more than one vote.

4.4.4 At least seven (7) days notice of the meeting shall be communicated to each member of the Men’s Club. Any member wishing to submit a Notice of Motion to the meeting must send a copy to the Secretary at least fourteen (14) days beforehand.

4.4.5 Quorum:

Twenty (20) Members of the Men’s Club shall form a quorum at the Annual General Meeting. If no quorum is present one (1) hour after the designated time for the start of the General Meeting, the meeting shall stand adjourned. If at the adjourned meeting there is no quorum present the meeting shall proceed to business one (1) hour after the appointed time for the start thereof and all business and decisions taken shall be deemed to be in accordance with the Rules and Regulations of the Club, notwithstanding that a quorum is not present.

4.4.6 No member shall be entitled to attend or vote at the Annual General Meeting unless that member has paid the annual subscription.

4.4.7 The business of the Annual General Meeting shall include the approval of the Annual report of the Men’s Club, the election of officers of the Men’s Club and members of the Men’s Committee and the acceptance (with or without amendment) or rejection of motions properly notified. The agenda of the Annual General Meeting shall be posted on the club notice board seven (7) days in advance of the Annual General Meeting.

4.5 Special General Meeting of the Men’s Club:

4.5.1 Special General Meetings may be summoned at the request of the Men’s Committee or on a requisition which should state the business to be brought forward and be signed by at least ten per cent (10%) of Members of the Men’s Club entitled to vote. Seven (7) days notice of the Special General Meetings shall be given to Members of the Men’s Club, such notice to indicate the purpose of the Meeting. At Special Meetings twenty (20) Members shall be the quorum and procedures shall be set out in 4.4.5.

4.5.2 A copy of the notice and the agenda of the Annual General Meeting of the Men’s Club and any other Meeting shall be sent to the Honorary Secretary of the Club seven (7) days before the Meeting, who in turn will notify the Council. The Council shall have the power to cancel the meeting of the Men’s Club and transfer the matters raised on the agenda to the Annual General Meeting or Special General Meeting of the Club pursuant to Rules 10 and 11.

4.6 Proxies:

No proxies at meetings of the Men’s Club shall be allowed and if a majority of the members present wish any question under discussion to be put to a vote by a ballot, that mode of voting shall be adopted.

4.7 Budget:

The Men’s Club shall prepare an Annual Budget for submission to Committee of Management. On foot of this an annual subvention shall be made by the Committee of Management to run the affaire of the Men’s Club and to account at financial year-end. Such monies shall be held in an authorised bank account and shall be reported to the Committee of Management. This account shall be subject to auditing and run in accordance with procedures as laid down in Clause 19.1 of these Rules & Regulations.

4.8 Standing Orders:

The Men’s Club shall draw up Standing Orders for its meetings.

5. The Ladies Club

5.1 The Ladies Club shall:

5.1.1 Promote the amateur game of Golf and other amateur games amongst its members.

5.1.2 Organise and administer matters relating to the playing of the amateur game of golf and all other amateur games among its members.

5.1.3 Accept and abide by these Rules & Regulations, Bye-Laws of the Irish Ladies Golf Union (ILGU) to which the club is affiliated

5.1.4 Accept and apply the Standard Scratch Score and Handicapping Scheme as prescribed by the Council of the Ladies Golf Union and such Rules thereunder as may require to be implemented from time to time by Irish Ladies Golf Union.

5.1.5 Accept and recognise the Royal and Ancient Golf Club of St Andrew’s as the sole authority for prescribing and implementing the Rules of Golf and the Rules of Amateur Status.

5.1.6 Be authorised by Committee of Management to manage all matters relating to the playing of the amateur game of Golf and its related activities at the Ladies Club and any other matter relating to the Ladies Club and it’s members.

5.1.7 Be bound by all resolutions, determinations and directions of the Committee of Management.

5.2 Membership:

Membership of the Ladies Club shall consist of the following categories of members:

4.2.1 All categories of Female Members who are ordinary Members , Honorary Members, Honorary Life Members and Overseas Life Members, who have been elected to Membership of the Club in accordance with the provisions of these Rule & Regulations.

5.2.2 All categories of Female Members who are ordinary members, Honorary Members, each of whom have been elected to Membership of the Ladies Club in compliance with the provisions of Rule 3.16

5.3 Ladies Committee:

5.3.1 The day to day administration of the Ladies Club shall be under the control of the Ladies Committee and elected officers.

5.3.2 Membership of Committee:

The Ladies Committee shall consist of not more than thirteen (13) members consisting of officers and elected members. The Officers shall be

Lady President of the Year, Lady Captain of the Year, Lady Vice Captain of the Year, the Honorary Secretary, Outgoing Lady Captain who shall be Ex Officio member. There shall be not more than six (6) other members elected at the Annual GeneralMeeting of the ladies Club. The Members so elected shall have a term of office of one (1) year on the Ladies Committee.

5.3.3 Eligibility for Ladies Committee membership:

A person must have a minimum of three (3) continuous years standing as a member of the Club before becoming eligible for election to the committee. Any period spent in the former category of Associate member shall count in this regard.

5.3.4 The Ladies Committee shall meet on a 2 monthly basis, normally, or otherwise as frequently as it may deem necessary. A quorum for the Ladies Committee meetings shall consist of seven (7) members.

5.3.5 The duties of the Ladies Committee shall include:

5.3.5.1 The arrangement and administration of competitions held at the Ladies Club.

5.3.5.2 The maintenance of proper liaison with the Irish Ladies Golf Union

5.3.5.3 The fulfilment of the requirements of affiliation with the Irish Ladies Golf Union.

5.3.5.5 The proper administration and implementation of such handicapping system as is approved by the Irish Ladies Golf Union.

5.3.6 Chair of the Committee:

The Captain of the Ladies Club shall be Chairperson of the Ladies Committee and shall have a casting vote at Ladies Committee Meetings in addition to her own vote, but nobody else shall have more than one vote. In the absence of both Captains, then the Ladies Club shall by a simple majority elect its own Chairperson amongst its number.

5.3.7 Vacancies:

The Ladies Committee shall have power to fill any vacancies arising on the Ladies Committee during the year, as they think fit and in consultation with Council.

5.3.8 Sub-Committees:

The Ladies Committee shall have the power to appoint Sub-Committees, to define the scope of their authority , and to confer on them the powers necessary to discharge their function and if necessary, to disband such Sub-Committee, on any of them.

5.3.9 Proposing Officers:

The Ladies Committee shall have the power to propose a member as President, Captain and Vice Captain of the Ladies Club.

5.3.10 Role of Committee of Management:

The Ladies Committee shall be bound by and implement in their entirety all by-laws, rules, regulations, resolutions determinations and directions of the Committee of Management. In any matter including jurisdiction, where there is a dispute between the Ladies Committee/Club and the Committee of Management the decision of the Committee of Management shall be binding on the Ladies Committee.

5.4 General Meeting of the Ladies Club:

5.4.1 Annual General Meeting of the Ladies Club shall be held once a year and before the Annual General Meeting of Kanturk Golf Club pursuant to Rule 10.

5.4.2 The Ladies Committee shall call the Annual General Meeting of the Ladies Club. The Captain of the Ladies Club shall act as Chairperson and in her absence the Vice-Captain. Should neither be available to attend members shall elect a Chairperson amongst their number.

5.4.3 The Chairperson of the Annual General Meeting shall have a casting vote at the Annual General Meeting in addition to her own vote, but no one else shall have more than one vote.

5.4.4 At least seven (7) days notice of the meeting shall be sent to each member of the Ladies Club. Any member wishing to submit a Notice of Motion to the meeting must send a copy to the Secretary at least fourteen (14) days beforehand.

5.4.5 Quorum:

Twenty (20) Members of the Ladies Club shall form a quorum at the Annual General Meeting. If no quorum is present one (1) hour after the designated time for the start of the General Meeting, the meeting shall stand adjourned. If at the adjourned meeting there is no quorum present the meeting shall proceed to business one (1) hour after the appointed time for the start thereof and all business and decisions taken shall be deemed to be in accordance with the Rules and Regulations of the Club, notwithstanding that a quorum is not present.

5.4.6 No member shall be entitled to attend or vote at the Annual General Meeting of the Ladies Club unless that member has paid the annual subscription.

5.4.7 The business of the Annual General Meeting shall include the approval of the Annual report of the Ladies Club, the election of officers of the Ladies Club and members of the Ladies Committee and the acceptance (with or without amendment) or rejection of motions properly notified. The agenda of the Annual General Meeting shall be posted on the club notice board seven (7) days in advance of the Annual General Meeting.

5.5 Special General Meeting of the Ladies Club:

5.5.1 Special General Meetings may be summoned at the request of the Ladies Committee or on a requisition which should state the business to be brought forward and be signed by at least ten per cent (10%) of Members of the Ladies Club entitled to vote. Seven (7) days notice of the Special General Meetings shall be given to Members of the Ladies Club, such notice to indicate the purpose of the Meeting. At Special Meetings twenty (20) Members shall be the quorum and procedures shall be set out in

5.4.5.

5.5.2 A copy of the notice and the agenda of the Annual General Meeting of the Ladies Club and any other Meeting shall be sent to the Honorary Secretary of the Club seven (7) days before the Meeting, who in turn will notify the Council. The Council shall have the power to cancel the meeting of the Ladies Club and transfer the matters raised on the agenda to the Annual General Meeting or Special General Meeting of the Club pursuant to Rules 10 and 11.

5.6 Proxies:

No proxies at meetings of the Ladies Club shall be allowed and if a majority of the members present wish any question under discussion to put to a vote by a ballot, that mode of voting shall be adopted.

5.7 Budget:

The Ladies Club shall prepare an Annual Budget for submission to Committee of Management. On foot of this an annual subvention shall be made by the Committee of Management to run the affairS of the Ladies Club and to account at financial year-end. Such monies shall be held in an authorised bank account and shall be reported to the Committee of Management. This account shall be subject to auditing and run in accordance with procedures as laid down in Clause 19.1 of these Rules & Regulations.

5.8 Standing Orders:

The Ladies Club shall draw up Standing Orders for its meetings.

7. Withdrawal of Members:

7.1 Withdrawal/Resignation of Members:

The Club Year shall commence on 1st of January each year and end on 31st of December following. Any member wishing to withdraw from the Club shall notify the Secretary/Manager in writing prior to the 1st of January. Any member resigning after the 1st of January shall be liable for the full annual subscription and any other levy for that year. The Committee of Management may waive the annual subscription or other levy on the withdrawal of a member.

7.2 Any person shall, upon ceasing to be a member of the Club under these Rules, forfeit all right and claim upon the Club and its property and funds.

8.Visitors:

8.1 Admission of Visitors:

Visitors may be admitted to the privileges of the Clubhouse and Course. When introduced their names must be immediately entered into the Visitors Book. Upon payment of the appropriate Green Fees a printed receipt will be issued and this must be produced on request to the Secretary/Manager, Steward, Starter, Green Keeper or Course Ranger. Visitors must comply with the Rules and Regulations, Bye-Laws and Local Rules of the Club, and with “Etiquette of Golf”.

9. REGISTRATION OF CLUBS ACT 1904-1988, INTOXICATING LIQUOR ACTS 1988-2000:

9.1: Members or Green Fee payees, who are deemed to be temporary members only, are entitled to pay for refreshments. No person other than a “member” shall order or pay for refreshments in the Clubhouse. Cash must be paid for every expense incurred in the Clubhouse, before a person ordering leaves the premises.

9.2: Visitors not entitled to liquor unless accompanied by a member. No visitor shall be supplied with excisable liquor on the Club premises unless on the invitation and in the company of a member and that member shall, upon the admission of such a visitor to the Club premises or immediately upon his being supplied with the liquor enter his/her name and address of the visitor in a book which shall be kept for the purpose and which shall show the date of such visit.

9.2.1: Entitlements of Groups or Visitors:

Where members of a group visit the club for the purposes of:-

a) Taking part in any pastime, sport, game or recreation there or

b) Organising or taking part in the organisation of, or arrangement for, any such activity.

Intoxicating liquor may be supplied to them at the request and in the presence of an official of the Club on the occasion of the visit.

9.2.2: An official of the Club shall enter the name of the group concerned, and the number of persons in it, in the above mentioned book. For the purpose of this clause only “official” shall include any member of the Council, the Men’s/Ladies Committee, “Group” has the meaning assigned to it in Section 30 of the Intoxicating Liquor Act 2000.

9.3: Right of Council to prohibit Admission of Visitor:

The Council may prohibit the admission of any visitor to the Club Premises and no member shall bring any person whose admission is prohibited into the Club Premises.

9.4: Liquor to be sold for consumption outside:

No excisable liquor may be sold or supplied for consumption outside the premises of the Club except to members of the Club, between the hours of eight o’clock in the morning and ten o’clock at night.

9.5: No Liquor to be sold to under age persons:

No excisable liquor shall be sold or supplied in the Club Premises to any person under the age of eighteen years.

9.6: Members of Committee of Management, Trustees, or Staff not to have Interest in Sale of Liquor: Members of Committee of Management, Trustees, Officers, or any manager or servant employed by the Club, shall not have any personal interest in the sale to the Club of supplies of excisable liquor, or the profits arising from such sale.

9.7: Dates on When Liquor Cannot Be Sold:

Subject to the exceptions contained in Clause 7.2.7 no excisable liquor shall be supplied for consumption on the Club Premises to any person (other than a member of the Club lodging in the Club premises) or be consumed on the Club Premises by any person (other than such a member):

9.7.1: At any time on Christmas Day or Good Friday, or

9.7.2: On any other day, as specified hereunder, outside the times so specified in respect of it :-

9.7.2.1: St Patrick’s Day, between 12.30 pm and 12.30 am.

9.7.2.2: The 23rd of December: if it falls on a Sunday between 10.30 am and 11.30 pm

9.7.2.3: Christmas Eve and eve of Good Friday between 10.am and 11.30 pm.

9.7.2.4: The eve of any public holiday (other than Christmas Eve).

9.7.2.4.1: If the eve falls on a weekday, between 10.30 m and 12.30 am on the following day.

Or

9.7.2.4.2: If it falls on a Sunday, between 12.30 pm 12.30 am on the following day.

9.7.2.5: Any Other Sunday (except St Patricks Day which falls on a Sunday): between 12.30 pm and 11 pm.

9.7.2.6: Any other Monday, Tuesday, Wednesday: between 10.30 am and 11 pm.

9.7.2.7: Any other Thursday, Friday, or Saturday: between 10.30 am and 12.30 am on the following day.

9.7.2.8: Eligible Hours:

The hours specified in paragraph,(b) of subsection (7) in respect of any day specified in that paragraph are in addition to the period between midnight and 12.30 am on that day where that period is include in the hours, so specified in respect of the eve of that day.

9.7.2.9: Definition of Public Holiday:

For the purpose of this Rule “Public Holiday” has the meaning given to it by the organisation of Working Time Act 1997.

9.8: Nothing contained in the Registration of Clubs Act, 1904-1999, or contained by virtue of Clause 7.2.7. hereof, shall operate to prohibit the supplying for consumption on the club premises of excisable liquor to any person, or the consumption of excisable liquor on these premises by any person on Christmas Day, between 12.30 midday and 10.00 pm or on any other day, for one hour after the expiration of any period in respect of that day during which it is lawful for the Club, by virtue of Clause 21.7(b) hereof, to supply an excisable liquor for consumption on the premises, if in each case the excisable liquor is:-

9.8.1: Ordered by or on behalf of that person at the same time as a substantial meal is so ordered and

9.8.2: Consumed by that person during the meal or after the meal has ended.

9.9: Definition of Sunday:

In Clause 21.7 and 21.8 hereof, “Sunday” has the meaning assigned to it by section 1 of the Intoxicating Liquor Act, 1927 and 2 Saint Patrick’s Day” has the meaning assigned to it by section 2 of the Intoxicating Liquor Act 2000, otherwise of Intoxicating Liquor and in the event that the Laws may be altered at any time which results in a conflict between the same and these Rules and Regulations then the said Laws shall prevail and in so far as it appears to be necessary or relevant the same shall be deemed to be part of the Rules and Regulations without the necessity of such amendment or alteration being sanctioned by a General Meeting of the Club.

10.The Annual General Meeting.

10.1: Date for Holding AGM:

The Annual General Meeting of Kanturk Golf Club Council shall be held not later than 28th February each year on the date to be decided by the Committee of Management, on receipt of the Secretary/Managers report and Audited Accounts, to elect Officers and Committee of Management members, to revise rules as may be necessary, subject to Rule 11, and to transact other business of the Club.

10.2: Notice of AGM:

At least seven (7) days notice of the meeting shall be sent to each member, together with a copy of the Accounts for the year. Any Member wishing to submit a Notice of Motion to the meeting must send a copy to the Secretary/Manager at least 14 days beforehand. Forty (40) Members shall form a quorum at the Annual General Meeting.

10.3: If no quorum is present one (1) hour after the designated time for the start of the General Meeting, the meeting shall stand adjourned. If at the adjourned meeting there is no quorum present the meeting shall proceed to business one (1) hour after the appointed time for the start thereof and all business and decisions taken shall be deemed to be in accordance with the Rules and Regulations of the Club, notwithstanding that a quorum is not present.

10.4: Rights of Council to Abridge Time Limits:

The Council shall have the power to abridge the time limits referred to in Clause 10.2 and 11.1, as they see fit.

10.5: Necessity for Members Subscriptions to be Paid:

No Member shall be entitled to attend or vote at a general meeting unless that Member has paid the Annual Subscription.

10.6: Business of AGM:

The business of the Annual General Meeting shall include the approval of the Annual Report, the election of Members of the Council and the acceptance (with or without amendment) or rejection of motions properly notified. The agenda of the Annual General Meeting shall be posted on the Club Notice Board seven (7) days in advance of the Annual General Meeting.

11. SPECIAL GENERAL MEETINGS.

11.1: Special General Meeting may be summoned at the request of the Council or on requisition which should state that business to be brought forward and be signed by at least ten per cent (10%) of the Members of the Club. Seven (7) days notice of Special General Meetings shall be given to Members, such notice to indicate the purpose of the Meeting. At Special Meetings Forty (40) members shall be the quorum and procedures shall be in accordance with Clause 10.3 of these Rules and Regulations.

12. PROXY.

12.1: Ineligibility of Proxies:

No proxies at Committee of Management or General Meetings or any other of the Club shall be allowed, and if a majority of the Members present wish any question under discussion to be put to a vote by a ballot, that mode of voting shall be adopted.

13. MAKING/REPEALING/ALTERING.

13.1 Only Allowable at General Meeting or Special General Meeting:

13.1.1: No Rule of the Club, except as provided for in Rule 3.11 shall be repealed, altered or new Rule made, other than at a General Meeting, or a Special General Meeting called for that purpose and carried by a majority of the Members present and entitled to vote at such meeting.

13.2: Notice of Change:

13.2.1: Notice of any proposed change must be sent to the Secretary/Manager, who shall post it in the Clubhouse and set out the terms thereof in the notices calling the meeting. These notices should be sent to the members not less than seven (7) days before the meeting.

13.3: Support Necessary to propose Motion.

13.3.1: A member wishing to propose and/or second a Notice of Motion or Motions, involving more than two amendments to the Rules of the Club shall be required to have such Motion signed by not less than ten (10) paid up members.

14. COMPLAINTS.

Any complaint should be made in writing to the Secretary/Manager, who shall, submit it to the Committee of Management. The decision of the Committee of Management on the matter shall be communicated to the complainant by the Secretary/Manager.

15. ST.ANDREW’S AND RULES OF GOLF.

15.1 Royal and Ancient Rules apply: The Rules for the game of Golf, as it is to be played by the members, shall be those of the Royal and Ancient Golf Club of St Andrew’s.

16. BORROWING POWERS.

16.1 Authorised to Borrow:

The Committee of Management of the Club are authorised to borrow in their own names on behalf of the Club such sums of money to an extent not exceeding such amount as may be authorised by the Members of the Club upon such terms and conditions as may be authorised by the Committee of Management of the Club. To secure the aforementioned borrowings the Committee of Management are authorised by the Committee of Management of the Club.

16.2 Committee of Management right of Arrange Borrowings:

17. EXPENSES.

17.1 Reimbursment of Approved Expenses:

All reasonable expenses incurred by employees of the Club on previously approved Club business, for hotel, travel and/or subsistence shall be reimbursed subject to the production of the appropriate receipts and/or accounts and subject to the approval of the Secretary/Manager and the Committee of Management.

18. FINANCE.

18.1 Ineligibility of Officers, Trustees, or Employee to Make Financial Commitments:

No Officer, Trustee or Employee of the Club or delegated person may involve the Club in any financial arrangement or commitment without the prior written approval of the Committee of Management.

19. BANK ACCOUNTS.

19.1 Signatories:

All Bank Accounts shall be kept in the Name of the Club in such Bank or Banks as the Committee of Management may from time to time determine. Cheques shall be signed by a member of the Committee of Management and also by the Secretary/Manager. All cheques shall be signed by two signatories who have been duly authorised by the Committee of Management.

20. CONNECTED PERSONS.

20,1 Ineligibility of Members to Vote or Negotiate on Personal Dealings with Club:

A member of the Committee of Management who has business connections with a firm or organisation involved in commercial or financial dealings with the Club must declare such interest. Such member shall not take part in discussions, negotiations or voting on such dealings.

21. AUDITOR

21.1. Appointment of Auditor:

The Auditor of the Club shall be appointed at each Annual General Meeting ofthe Committee of Management.